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Question:
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What does the Office of the Contractor-General(OC-G) do?
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Answer:
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The main purpose of the OC-G is to provide resources for the Contractor-General in order that he may carry out his mandate as stated under the Contractor-General Act of 1983. These include human, administrative financial and physical resources. The OC-G does not approve, endorse, recommend for award or award Government contracts. The OC-G is also the secretariat for the National Contracts Commission.
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Question:
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What is the electronic notice board, and where is it located?
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Answer:
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Public Sector entities may post their Invitations to Tender on contracts on the electronic procurement notice board. The board is not currently intended to replace advertising in the two major national newspapers, but rather to be used as a supplement. Using the board will reduce advertising costs, as entities may publish
more concise advertisements in the papers, and refer interested parties to more detailed information on the board. The web site address is http://www.procurement.gov.jm.
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Question:
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We are a Public Body and would like to place an Invitation to Tender on the Government’s online Procurement Notice Board.How do we go about doing this?
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Answer:
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Procuring Public Sector Bodies will be assigned a password re the notice board. This empowers each agency to log in and complete its own posting of advertisements. First-time users of the Notice Board should contact the Communications Officer for your unique password. An email detailing the steps for posting the ad will also be provided. The GOJ Procurement Notice Board is found at: http://www.procurement.gov.jm.
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Question:
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Is it possible to view another agency's tender advertisement on the internet?
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Answer:
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Some agencies post their advertisements on their own web sites. It may also be possible to find an agency's invitation to tender at http://www.procurement.gov.jm.
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Question:
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We are a Public Body and are interested in having our new staff trained in the Public Sector Procurement Process. How can the OC-G assist?
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Answer:
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By copy of a letter dated February 5, 2007, from the MOFP, the OC-G was advised that “part of the mandate of the Procurement Policy Implementation Unit(PPIU) of [the] Ministry is the training of public procurement staff.” In addition, the Ministry’s letter also stated that the “PPIU has continued to train public entities on an identified need basis.” As per our response to the MOFP, the OC-G “deems it critical for Public Bodies to adhere to the Government Procurement Guidelines, and therefore believes it is imperative for these educational and enlightening workshop sessions to continue…” We also stated that we would be advising the scheduled Agencies that “their requests have been conveyed to the PPIU which has responsibility for training in procurement.” It is against this background that we now, respectfully, advise that the OC-G no longer facilitates Public Sector Procurement Workshops. Please be kind enough to contact the Procurement Policy Implementation Unit, in care of the Financial Secretary, to register your interest in procurement training.
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Question:
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At which point does the Office of the Contractor-General become involved in the procurement process?
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Answer:
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The fact that a part of the OC-G’s mandate is to ensure compliance with the procurement guidelines, the OC-G may therefore be involved from as early as or even before the tender is advertised by the agency, thereby ensuring that all the elements are included in the published Tender Advertisement.
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Question:
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Where can I find online information about the QCA Reporting regime?
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Answer:
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Information about the QCA Reporting regime may be found on the OC-G’s website at: http://www.ocg.gov.jm/ocg/mmca.php.
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Question:
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I have sent QCA Reports to the OC-G’s general mailbox but have been told that that is not the correct address. What is the address to which QCA Reports should be sent?
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Answer:
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The correct address to which QCA Reports should be sent is: qca@ocg.gov.jm. This information may also be found in the OC-G’s Requisition Letter dated July 11, 2006.
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Question:
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We understand that there is an updated QCA Report Form as of April 2007. Where can this updated form be found?
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Answer:
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The QCA Report Form (as of April 12, 2007) may be found at: http://www.ocg.gov.jm/ocg/mmca.php from the link titled: QCA Report Form.
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Question:
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If I have evidence of impropriety in the award of a Government contract, how do I report impropriety to the OC-G?
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Answer:
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You may report instances of impropriety with the OC-G through our online form at: http://www.ocg.gov.jm/ocg/contact_us.php.
You may also contact us via e-mail at: general@ocg.gov.jm; by Telephone (876) 929-6460; (876) 929-8560; by Fax (876) 929-7335; in surface mail addressed to: The Contractor-General, 17 Knutsford Blvd., Kingston 5.
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